Improve business cohesion and drive employee efficiency with a corporate intranet.

A corporate intranet allows your company to communicate internally. It offers a private way to communicate across an organisation giving your employees, management and important stakeholders the ability to pass business-related information in a seamless and effective manner.

Here, we look at some of the possible benefits of an intranet for corporate communication.

Enhanced communication with a corporate intranet

A corporate intranet provides an effective way to communicate and distribute information in a time-efficient way.

For example, should the CEO need to communicate to all staff, rather than call a meeting or video call (stopping everyone from working), they can upload a message or video to the corporate intranet to be seen by all their employees at their leisure. Engagement can then be tracked to ensure everyone has got the message.

An intranet can also be used for providing company updates, showing key performance stats such as sales figures and customer service feedback. This can create a sense of cohesion for organisations (particularly those spread geographically), helping them to work towards one goal. It can also be used to engender competition between different teams, raising performance overall.

Crucially, information stored or shared on a corporate intranet system can be secured. So unlike an email, if you only want your data to be for reference, you can secure it so that employees can only access it in particular ways (eg. no downloading).

Provide an effective support base

As well as the focal point of communication for your organisation, your corporate intranet can also be the support base for your employees.

corporate intranet with SharePoint

Getting the right information, particularly within large organisations, can be tricky. By storing important documents, guidelines, HR information, training manuals and regulations in your intranet, your employees can quickly find solutions to their issues.

Having one place to find solutions can make employees more efficient. In turn, employees become more confident in their abilities to complete the task at hand successfully.

Provide a solution for secure data exchange

Data confidentiality is paramount within any organisation. A corporate intranet provides a fortress of robust security measures to ensure sensitive information remains safe and protected.

By implementing stringent access controls and encryption protocols, the employee intranet establishes a secure environment for sharing crucial data among authorised personnel exclusively.

Employees can confidently exchange confidential files, documents, and messages without the worry of unauthorised access or data breaches. The intranet's security infrastructure also mitigates the risks of cyber threats, ensuring that sensitive data remains shielded from external attacks.

Additionally, audit trails and activity logs track data movements within the intranet, allowing administrators to monitor user activity and detect any potential anomalies promptly. This level of transparency helps maintain data integrity and enables quick responses to any suspicious activities, further reinforcing the intranet's security framework.

Get insights for improved employee engagement

Leveraging the data from a business intranet can significantly enhance an organisation's understanding of employee engagement, content usage, and communication patterns. By analysing this valuable data, employers can make informed, data-driven decisions to drive continuous improvement within the company.

One of the key benefits is the ability to identify popular content and resources on the intranet, providing valuable insights into what information resonates most with employees. This knowledge allows businesses to fine-tune their communication strategies and ensure that important messages reach their intended audience effectively.

Furthermore, assessing the impact of internal communications strategies becomes more tangible and evidence-based through these analytics. Organisations can pinpoint areas where their communication efforts are thriving and areas that may require additional support or improvement.

By uncovering these insights, companies can implement targeted measures to enhance collaboration, address potential communication gaps, and boost overall employee satisfaction. Ultimately, leveraging intranet data empowers organisations to cultivate a more cohesive and engaged workforce, fostering a culture of continuous improvement and innovation.

Promote ethics and sustainability

Organisations increasingly need to demonstrate that they are ethical in their practices. Many go out of their way to prove this to investors and the media. But this information is often equally valuable for employees.

A corporate intranet provides a way for organisations to communicate corporate social responsibility (CSR) value to their employees. It can be used to explain plans to turn the business into a greener company or demonstrate to employees how that organisation plans to reduce its carbon footprint.

And rather than just success stories (which is what investors may want to hear), the intranet can tell the ‘work in progress stories’ too.

To this end, the corporate intranet can also be used to promote CSR standards and opportunities to employees. From promoting fundraisers and charitable events to welcoming ideas for a more environmentally-friendly supply chain, an organisation can create groundswell from within its own ranks to drive CSR improvements.

See the potential benefit of a corporate intranet solution for your organisation? Akita develops SharePoint solutions that enhance communication across businesses of all sizes.

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