Microsoft SharePoint is a multifaceted tool for business communication and collaboration.
Its range of features is designed to allow it to fulfil business objectives ranging from document storage to communicating HR initiatives. To get the most from SharePoint Online, organisations should understand the SharePoint site types available from which to build solutions such as intranets, portals and more.
Team site (linked to a Microsoft 365 group)
This SharePoint site type is ideal for team collaboration. It can be used for creating a tailored area for use by teams or departments, displaying the links and information that is most relevant to them.
It can also be used when there’s a specific project that requires a dedicated space.
When using this type of SharePoint Team site, it automatically creates a Microsoft 365 Group (this can also be transferred into Teams). This Microsoft 365 Group will have a group calendar that is available to all members and owners, as well as its own mailbox.
You can then choose to add on other applications such as Planner to further enhance collaboration.
Team site (unlinked)
A team site without a Microsoft 365 group is suitable for use for sites intending to reach a wide audience.
This type of site can be useful for organisation-wide intranets, where values or more general information relevant to all staff can be shared. This can include links, videos and much more.
Creating this type of team site requires a SharePoint admin status. Once you do, navigate to the Microsoft 365 Admin Portal and click on SharePoint admin centre.
A SharePoint communication site is a one-way information sharing platform. It’s a way to easily display news and links. HR departments will often use communication sites to share updates, reports, the latest handbooks and so on.
To create a communication site, you can access a communication site template, which is a wide-screen, visually compelling site. Like a group team site, you can easily create a communication site from the SharePoint home page.
Classic site (legacy SharePoint site type)
The classic team site is a recently retired SharePoint site type. Organisations with older SharePoint instances may still have classic pages as part of their user interface.
However, organisations should look to embrace Modern SharePoint sites. Not only do they offer a better hierarchy of information, but they’re also designed to be responsive for easy use on all types of devices. This better supports use on the go.
For assistance with the design and configuration of a SharePoint site for your organisation please get in touch: