In the modern workplace, collaboration between internal and external users is a necessity.
But how can you securely share resources with external parties? With SharePoint, you can grant external users access to your sites and documents, while maintaining control over security and privacy. Here’s how to share SharePoint content with external users.
Enable External Sharing
The first step in sharing a SharePoint site with external users is to enable external sharing. This is done from the SharePoint admin centre. You’ll need to set up external sharing levels and decide who can share content with external users. You can also decide what external users are able to do with the content, such as edit or view.
Create An External User Group
Once you’ve enabled external sharing, you’ll need to create an external user group. This is a SharePoint group that contains the external users you want to share content with. You can do this by going to the Site Settings page in SharePoint and selecting “People and Groups”. From there, you can create a new group and select external users to be members.
Assign Access Rights
Once you’ve created the external user group, you’ll need to assign the appropriate access rights. You can do this by going to the Site Settings page in SharePoint and selecting “Permissions”. From there, you can select the external user group you created and assign the appropriate permissions, such as read, write, or full control.
The final step in sharing a SharePoint site with external users is to send out invites. You can do this from the SharePoint admin centre. You’ll need to enter the email address of the external user and an invitation message. Once the invite is sent, the user will be able to access the SharePoint site.
Securely Share SharePoint Content With External Users
By following these steps, you can securely share a SharePoint site with external users. This will allow you to collaborate with external parties while maintaining control over security and privacy.
For more information about how to share SharePoint content with external users with our SharePoint portal and extranet solutions: