Smarter Management Of Digital Assets With SharePoint
A SharePoint digital asset manager can simplify the storage and management of, and collaboration on, your creative files, saving time and delivering increased productivity. SharePoint digital asset management is incredibly effective and the application has a number of smart features that makes it ideal for storing assets.
Our solution is an ideal SME solution for organisations looking to organise up to 5000 files, assets or images. And as its cloud-based, your users can access them anywhere
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SharePoint Digital Asset Manager
SharePoint is a cost-effective platform for developing DAM solutions, with the key functionality indigenous to the application. You can share and collaborate on files, download assets from any location, and control file versions, modification rights and even user access.
Organisation also gets 1TB of cloud storage with SharePoint Online free with their Microsoft 365 licences – plenty of room for even big files.
Our standard SharePoint digital asset management solution is ideal for SMEs looking to get started with a DAM solution and keep control of their digital files and images.
Created as either a standalone solution or bolted onto an existing SharePoint solution, our digital asset manager will deliver the storage and tagging options your organisation requires to manage assets with ease.
Our consultants will work with you to set up your Microsoft 365 tenant, structure administration access then create SharePoint DAM with the required tagging.
Wider SharePoint DAM Requirements
We understand that every organisation has unique requirements when it comes to digital asset management. That’s why our SharePoint solutions are designed to follow best practice principles and cater specifically to the needs of SME organisations. Tailored solutions, we guarantee that our Microsoft digital asset management solution can be delivered quickly and cost-effectively – without compromising on quality.
If you require a new, comprehensive solution or have a wider SharePoint instance needing expansion, we’re more than happy to discuss custom SharePoint asset management options and development. Our team of expert SharePoint consultants will work closely with you to design a Microsoft DAM solution that aligns with your business goals and exceeds your expectations.
Furthermore, we recognise that obtaining the correct user licensing for SharePoint and Microsoft 365 products can be a complex process. That’s why we can provide the necessary licenses to ensure a smooth and hassle-free experience, plus deliver ongoing SharePoint support should it be required.
Benefits Of A Digital Asset Manager
A digital asset management (DAM) offers numerous benefits to organisations that require efficient and streamlined management of their digital assets. Unlike a document management system, which primarily focuses on documents, a DAM is designed specifically to manage digital media files, such as photos, audio files, video files, presentations, and other creative file types.
By storing all digital file assets in a structured and discoverable way, a DAM provides easy access to files for all members of an organisation, regardless of their location or department. This eliminates the need for multiple copies of the same file, thereby reducing duplication of effort and streamlining workflows.
In addition, DAM software helps protect the original files by offering version control, access control, and audit trails. This ensures that users can only access and modify files according to their permissions and that any changes made are tracked and recorded.
With a Microsoft DAM software solution, organisations can benefit from the added advantage of having their files available anywhere. This means that users can access their files from any device or location with an internet connection, which is especially beneficial for remote workers or teams working across multiple locations. And as its Microsoft, it will integrate with wider applications such as Outlook for ease of sharing.
SharePoint DAM FAQ
Digital Asset Management Software
A SharePoint digital asset management system allows organisations to manage a wide range of digital files including images, videos, audio files, documents, and other media types.
There are multiple options for organising and categorising SharePoint assets in our DAM solution. These include using metadata, tags, folders and libraries. Plus, an advanced search function also makes SharePoint asset tracking simple.
Yes. Digital assets can be shared with external users. Access to those assets can be controlled using access controls and permissions, allowing for either read only access or collaboration within your Microsoft digital asset management software.
A SharePoint DAM can help maintain the consistency and quality of digital assets by providing a single source of truth for all assets. Within the digital asset manager, admin can enforce naming conventions, apply metadata, and provide approval workflows for asset creation and modification.
Yes. Akita develops Microsoft SharePoint DAM solutions to match the theme with your organisational branding and website design. We can also tailor solutions to fit your business needs.
A SharePoint digital asset management system can improve team collaboration by providing a centralised location for digital assets. With SharePoint asset management, all team members can share and access assets freely - reducing the duplication of effort.
A SharePoint DAM can save time and reduce costs by streamlining asset management processes, reducing user frustration and the need for manual tracking, and enabling quicker access to assets.
SharePoint DAM: Cloud Collaboration & Sharing Wherever
Sharing files is simple with a SharePoint DAM. Rather than worrying that your files are too big to email, you can send a download link directly from SharePoint to your recipient. This makes SharePoint the perfect solution to use for sharing large audio and video files.
And should you need to work on files or presentations with other people in your organisation, SharePoint supports simultaneous file collaboration. No more emailing versions to all participants, you can all work together on your file at the same time, with version tracking of changes.
There’s no limit to the size of your DAM either: SharePoint is designed to be a scalable solution. And with SharePoint Online hosted in Microsoft’s cloud environment, your DAM can keep growing to a near limitless size.
Microsoft SharePoint Experts
We’re experienced in building SharePoint instances that help organisations better manage their files. Our solutions result in improved efficiency and raised productivity.
Our scoping process, conducted by our consultants, ensures that the SharePoint DAM we deliver matches your needs exactly. We’ll ensure your DAM addresses your current organisational concerns and is built to be scalable for future growth.
We will then design and brand your DAM solution, ensuring it’s intuitive for your purpose. Once ready to deploy, we can also provide the necessary training and documentation so that staff know how to get the best out of your new SharePoint solution.
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